Format for all writing skills:

(1) Formats for Report Writing & Editorial Letter :

Report writing

Report writing is the process of presenting detailed information about an incident, event, or topic in a structured and formal manner. It is objective and factual, intended to convey information clearly and concisely.

Generally, Report writing is two types; (1) News paper Report  and (2) Report for Magazine.

There are 8 points for report writing are given in the following:

(1) The Heading ( In Capital Letter , A catchy and attention-grabbing title.)

(2) Place & date : (Mention the date and location where the event occurred or the report was written.)

(3) Body of the report( Detailed information)

(4) Tense for the report writing ( Past tense, Passive voice and present tense in the case of direct speech )

(5) Use of Pronoun ( No use of first person, I & we)

(6) Language for report writing( Easy and simple formal language is used)

(7) Reporting ( There will be at least two paras; first for introduction and second for conclusion)

(8) Border ( around the Report written)

 *** Report Writing Format ( Functional ) ***

Title / Celebration of…( In capital Letter)

    (Place), Sep 20:( Subject ) was celebrated/ observed/ organised/ held with great enthusiasm in XYZ High School/ XYZ Club on the school playground / in the school auditorium yesterday. A stage was made for the purpose. It was fairly decorated with flowers, festoons, ribbons, balloons etc. The place was packed with students, teachers, guardians and the enthusiasts. The school authority invited some honourable dignitaries. Among them the local B.D.O. / chairman/ MLA graced the function as the chief guest and the Headmaster/ the Chairman presided over the function.

The function / programme was started in the presence of a huge gathering.It was inaugurated by the chief guest/The national flag was hoisted by the chief guest. Then the national anthem / patriotic song was sung by some students in the chorus. The programme included recitations, songs, dances, quiz etc. 

There were as many as sixteen sporting events such as high jump, long jump, spoon race, musical chair, 100 mt. race, 200 mt race etc.) In each of these there were good many participants(in the case of Annual sports only). All sections were very interesting and it pleased everyone. Then the teachers, chief guest and the headmaster delivered their speeches which were inspiring and befitting to the occasion. 

The function was over with the closing song. Lastly sweets were distributed to all.The programme was a grand success.

Or,  ACCIDENTAL REPORT (Format)

A horrible Bus accident occurred at Dalkhola:

                                  By a staff reporter,

  Lalgang,14 July,2023: A Dreadful/terrible/ Shocking.(کیسا حادثہ)accident happened on(تاریخ) at ( چھوٹے جگہ کا نام) in (بڑے جگہ کا نام). The accident occurred between ( Bus/Lorry) and ( Car / Bike)۔ The cause of the accident was unknown. As a result (مرنے والوں کی تعداد) persons died and........ (زخمیوں کی تعداد) persons were injured because of this accident. Local people rushed to the spot and started rescue operation.

The injured persons were taken to nearby(ہسپتال کا نام) hospital for proper medical treatment. Police came to the spot and controlled the situation. The communication minister/ Local M.L.A.(نام).. showed great sympathy to those affected by the accident. He also announced Rs.50000 for the nearest of kin of those killed in the accident .

 (2) Editorial Letter ( Format )

To,
The Editor,
The statesman, Kolkata-000007
                  Sub. .............................. :

Respected Sir,

         I shall be highly thankful to you if you kindly offer me a little space in your widely circulated Newspaper to express my grave concern over ( Subjectسوال جو پوچھا گیا ہے۔)  for drawing the attention of the Gov. or the  concerned authority for the following fact that our life is full of problems.

But the problem of (Subjectسوال جو پوچھا گیا ہے) in our locality/society /country is unbearable for us now a days. This has become a serious public threat. The common people are the worst sufferers of this problem. The students are also victims to the same. It is increasing day by day. The local authority has been requested requested several times to solve the problem but without success.

We do not know the reason for which the concerned authority is so much reluctant to this problem. Now the situation is getting from bad to worse. We are eagerly waiting for the day when this problem will be over.

So, I hope the concern I have expressed will have positive impact over the concerned authority and the Govt.and effective will be taken without any further delay to relieve the people.

Lalgang.                                  Yours faithfully,

                                                             XYZ7

33201,

25 Sep. 24

(3) Letter to the Head of the Institution:

To, 
    The Headmaster,
     XYZ High School,
     Dist. U/D,
                       Sub:-................................

        Respected sir, 

              With due respect and humble I beg to state that I am a regular student of class XII in your institution. I want to draw your kind attention on the mention subject.

(موضوع کے بارے میں چند جملے لکھنے کی ضرورت ہے۔)

        I, therefore,  earnestly request you to accept my application. I would like to thank you for your kind acceptance and doing the needful.

                                            Yours faithfully,
                                               XYZ

(4) Letter to the Friend, 'Describing Letter':
 کسی شخص یا دوست کو کسی چیز یا جگہہ یا وقیعہ کو بتاتے ہوئے خط 


Dear friend,
        I have come by your sweet note today and I am extremely very glad to go trough your letter. In this you have expressed your curiosity to know about the.............................................................................. ............................................................................................................................................................................................................................................................................................................................................................................................................
                    It is quite impossible to pen down every thing in a bit of paper. Here I stop writing with a hope to see you soon and more when we meet. Here I convey my regards for your parents and heart felt love for your youngers.
        With best wishes,
                                                                                                                                                    Your evers, 
                                                   Md. Shakir Alam

(5)   Format for the biography writing:

                        TITLE OF THE BIOGRAPHY

From ancient times India has been rich in art and culture. Our country India has produced so many legendary characters that it is subject of wonder for others. نام is perhaps the brightest among them. He/She was born on. (تاریخ.), .( مہینہ)....in سال at جگہ کا نام...in شہر کا نام He/She came of a/an simple/poor/rich/educated family. His father's name was…باپ کا نام...and the name of his mother was. ماں کا نام He/She had his/her early education at.اسکول He /She was admitted to..کالج کے نام...and passed... امتحان کے نام His/Her professional career is worthy of speaking. He/She started his/her career as a پوزیشن کا نام.He/She was bestowed a number of awards such as ایوارڈ کا نام. Such a great person left us for his/her heavenly abode onمہینہ، تاریخ ، in..سال at the age of.عمر

PROBLEM RELATED PARAGRAPH / DOWRY SYSTEM

India is a great country. There are many problems in our country.

Some of them are preventable and some of them are unpreventable. But problem is problem. مسئلہ کا نام  is one of the greatest problems in our country. There are various causes of it. Firstly, most of the people of our country are uneducated. They are not conscious about the problem. Secondly, we are usually backward. Thirdly, most people are not economically self-sufficient. So we have faced this momentous problem. We can not lead a normal life for this problem. Day by day it is going out of control. Though everybody feels the problem, nobody takes proper steps to remove it. We should realize that it is a great barrier to the peace and prosperity of our daily lives.

It is not only our national problem but also a worldwide problem. So every conscious citizen of the country should come forward to overcome this great threat.

SCIENCE RELATED PARAGRAPH / INTERNET

Modern civilization is the reflection of science. The inventions of science have made our lives easy and comfortable. موضوع is one of the wonders of it. It is a popular means of mass mass communication. It is a blessing to mankind.We cannot even think of our modern life without it. It is a great source of entertainment too. Nowadays it is very popular to all classes of people. It has conquered time and distance. We can get the social, political, cultural and economical news of the world through it. Sometimes it may be used as a part of education.

موضوع.has some demerits too. Sometimes students become addicted to it. That hampers their studies. Besides, it may also hamper the moral character of the younger in the long run.

Some inventions of science have changed our world.The invention of موضوع is one of them. Thus, the utilization, and popularly of it are increasing day by day. The benefits of it have to be reached to the door of people.

JOURNEY RELATED PARAGRAPH

Journey is a great source of pleasure to me.I had a great fascination to make a journey by bus /یا  کس کے بارے میں لکھیں گے۔ In the last month, I got an opportunity to make the journey.

My school being closed, my parents took me to Kolkata to visit my uncle's house. My heart was leaping with joy because, my dream was going to be true. We started our journey in the morning. My seat was by the window. The لے جانے والی گاڑی کا نام was running at a good speed. I enjoyed the green fields, trees and orchards on both sides of the way. It was very delightful to see the beauty of nature. About three hours later, our bus stopped for some time. Some hawkers were selling bananas, muri, chanachur, etc. I bought some bananas. Then our bus started to run again.

I reached the destination in the evening. The journey was very pleasant. It was one of the most memorable days of my life. It will remain in my loving memory for a long time.

ANY OTHER PARAGRAPH

Everybody intends to be successful in life. This success depends much on ( موضوع ).It is an ornament of human life and key to success. The importance of it is beyond description.

To lead a sound life it is must. It is one of the best virtues of men. Its absence makes a man forlorn and unhappy in life. The history inspires us to develop this virtue. We know that student life is the best period of a man's life. During this period a student must cultivate some good qualities for a bright future.

This quality is one of them. The man who does not achieve this virtue becomes a curse to himself and to his family as well as to society.

He always lags behind and suffers in the long run.In the end it can be said that the secret of success in life lies in the development of this quality. Therefore, we all should develop this virtue to be great in life.

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 (1) Write a Letter to the Editor about  Cyber-crimes in your locality / area:

Ans.                                            

   To,
    The Editor,
    The statesman,
    Kolkata 700001,
                       Sub:- Cyber-crimes in our area:

   Respected Sir,

             I Shall be highly thankful to you if you Kindly offer me a little space in your widely Circulated and well reputed news paper for drawing the attention authorities concerned and the government to the fact mentioned below.

The increase in cyber-crimes activities, Specially the Large number of Loot cases has become a matter of great concern to all the peace Loving citizens of our area. It has become one of the most disturbed areas of the Snatching, Stealing, burglaring, persuing girls students etc. are the instance of nuisance.

                      It is high time for the government and the authorities concerned to take all effective steps to controll the cyber- crimes mentioned above.

                                                  yours faithfully,

                                                             XYZ

(2) Write a Letter to the Editor About Road Accidents Caused by Mobile Phone Usage:

Ans.

       To,

           The Editor,

           The Statesman,

            Kolkata, 0000001,

                  Subject: Road Accidents Caused by                                                      Mobile Phone Usage:

     Sir/Madam,

           Through the columns of your esteemed newspaper, I wish to draw the attention of the authorities and the general public to the growing menace of road accidents caused by the use of mobile phones while driving.

In recent years, the convenience of mobile phones has turned into a dangerous distraction for drivers. Despite strict traffic rules and heavy fines, many individuals continue to use their phones to text, call, or browse while driving. This reckless behavior not only endangers their lives but also jeopardizes the safety of pedestrians and other road users.

Let us collectively act to create safer roads for everyone. I hope this issue receives the attention it urgently deserves.

Thank you for providing a platform to voice this concern.

                                                        Your faithfully,

                                                             XYZ

(Q.3) Write a Letter to the Editor about Pollution Caused by use of Plastic Bags:

Ans.

    To,

       The Editor,

       The Statesman,

        Kolkata, 0000001,

                     Subject: Addressing Pollution Caused                                               by the use of Plastic Bags:

  Sir/Madam,

           Through the columns of your esteemed newspaper, I wish to bring attention to the grave issue of pollution caused by the rampant use of plastic bags.

     Plastic bags are non-biodegradable, and their excessive use has led to severe environmental problems. They clog drains, pollute water bodies, and harm wildlife when ingested. Burning plastic releases toxic gases, further contributing to air pollution. Despite awareness campaigns, the dependence on plastic bags continues due to their convenience and low cost.

              It is essential for authorities to enforce a strict ban on single-use plastics and promote alternatives like cloth or jute bags. Public awareness campaigns and incentives for businesses adopting eco-friendly practices are equally crucial.

                Let us work together to protect our environment for future generations by reducing the use of plastic bags.

                                                    Yours sincerely,               

                                                           XYZ

(Q.4) Write a Letter to the Editor about Growing Addiction to Mobile Phones and Social Media:

Ans.

    To,

       The Editor,

        The Stateman,

        Kolkata, 0000001,

             Subject: Concern Over Growing                              Addiction to Mobile Phones and Social Media:

Respected Sir/Madam,

           Through the columns of your esteemed newspaper, I wish to express my concern about the rising addiction to mobile phones and social media, particularly among the youth.

               While mobile phones and social media platforms have transformed communication and information-sharing, their overuse is now causing serious problems. Excessive screen time is leading to health issues like poor eyesight, lack of sleep, and increased stress levels. It is also affecting academic performance, productivity, and social relationships. Many people, especially teenagers, spend hours scrolling through social media, becoming disconnected from real-life interactions.

                   To address this issue, awareness campaigns should highlight the dangers of excessive usage. Schools and families can encourage healthy habits, such as limited screen time and engaging in outdoor activities. Individuals should also practice digital detox to maintain a balanced lifestyle.

           It is crucial to act now to prevent this addiction from further impacting society.

                                               Yours sincerely,

                                                           XYZ

(Formal Letter)

(Q.1) Write a Letter to the officer-in-charge of your Local Police Station reporting that you have lost your Motor-bi-cycle.

Ans:-

                                                   Examination Hall,

To,

The officer-in-charge,

Kanki sub-Station,

Dist- U/D,

               Sub: prayer for Looking Nov. 15, 2015.                 into the missing motor-bicycle. 

Sir,

    This is to inform you that my Motor-bi-cycle was Stolen at 11 am. Yesterday at Kanki bus stop. Keeping the Motor-bi-cycle against the banyan tree near the ATM Counter of UBI, I entered the counter for withdrawal of money. Within two minutes I returned and found my Motor-bi-cycle missing. I searched every nook and Corner, but all my efforts were futile. I asked all the people around the ATM Counter, But none could help me. So, as the last resort I now seek

your help. Only a week ago, I bought the cycle of Red Colour. It bears the number W. B. 6/C7801.

Now, I, Therefore, earnestly request you to look into the matter so that I can get back my Lost Motorcycle.

Thanking you,

                                          Yours faithfully,    

                                            Md. Shakir Alam,

(Q.2) Write a letter to your Headmaster requesting special classes after test exam.

Ans.

To,

The Headmaster,

XYZ High School,

Dist. U/D.

Subject: Request for Special Classes After Test Examination:

Dear Sir/Madam,

I hope this letter finds you in good health and high spirits. I am writing to request your kind consideration in arranging special classes for us after the test examinations.

As the final examinations are approaching, many of us feel the need for additional guidance to strengthen our understanding of certain topics and clarify doubts. Special classes would greatly help us revise effectively and improve our performance in the exams.

We believe that these classes will not only enhance our confidence but also allow us to seek extra assistance in subjects where we are facing challenges.

We sincerely request you to consider this matter and kindly arrange for special classes at your earliest convenience. We assure you of our full cooperation and commitment to utilizing this opportunity effectively.

Thank you for your attention and support.

                                                Yours sincerely,

                                             [ Your Full Name]

(Q.3) Write a Letter to the Headmaster requesting for the improvement of library. (For the exam of class XII wbbhse)

To,

The Headmaster,

[Name of the School],

[Address],

Date: [Insert Date]

Subject: Request for Improvement of the School Library

Respected Sir/Madam,

With due respect, I, [Your Name], a student of Class XII, would like to bring to your kind attention the need for improvement in our school library. The library is an essential resource for students, aiding in our academic pursuits and fostering a habit of reading and self-learning.

Currently, the library lacks sufficient modern books, subject-specific reference materials, and updated journals. The seating arrangement also needs enhancement to accommodate more students comfortably. Additionally, the library hours are limited, which prevents many of us from utilizing it effectively.

I kindly request you to consider upgrading the library facilities by adding new books, enhancing seating arrangements, and extending library hours. This initiative will not only benefit the current students but also uphold the academic reputation of our school.

I hope you will consider this request favorably and take the necessary steps.

Thanking you,

Yours sincerely,

[Your Name]

(Q.4) Write a letter to the Secretary of WBCHSE for the correction of name on admit.

[Your Name]

[Your Address]

[City, State, Pin Code]

[Date]

To,

The Secretary

West Bengal Council of Higher Secondary Education (WBCHSE),

Vidya Sagar Bhavan,

Salt Lake, Kolkata - 700091

Subject: Request for Correction of Name on Admit Card:

Dear Sir/Madam,

I am writing to bring to your kind attention an error in my name printed on the admit card issued for the Higher Secondary Examination. My correct name is [Your Correct Name], but on the admit card, it has been printed as [Incorrect Name].

I kindly request you to make the necessary corrections to my admit card as per the details mentioned in my registration form and other official documents. I am enclosing copies of the following documents for your reference:

1. Photocopy of my Registration Certificate.

2. Photocopy of my Admit Card.

3. Photocopy of my Birth Certificate/Aadhaar Card.

I apologize for any inconvenience caused and request your prompt action to resolve this matter so that I can appear for the examination without any issues. I shall be grateful for your assistance.

Thank you for your understanding and support.

Yours faithfully,

[Your Full Name]

[Your Roll Number]

[Your Contact Number]

[Your Email ID, if applicable]

(Q.5) Write a letter to the Chairman of a municipality for Complaining about the spread of dengue in your locality.

 

Ans.

[Your Name]

[Your Address]

[City, State, Pin Code]

[Date]

To,

The Chairman,

[Name of the Municipality]

[Municipality Address]

Subject: Complaint Regarding the Spread of Dengue in Our Locality

Respected Sir/Madam,

I am writing to bring to your attention the alarming spread of dengue fever in our locality, [Name of Locality/Area]. The situation has become a cause of great concern for the residents, as several cases have been reported recently, and the risk of more infections looms large.

The main reasons contributing to this outbreak seem to be:

1. Stagnant Water: Numerous open drains and uncovered water containers in the area serve as breeding grounds for mosquitoes.

2. Lack of Fogging: Anti-mosquito fogging has not been conducted in our locality for a long time.

3. Garbage Accumulation: Uncollected garbage and debris further exacerbate the issue, creating unhygienic conditions.

We request your intervention to take the following immediate steps to control the situation:

1. Conduct regular fogging in the area to eliminate mosquitoes.

2. Ensure proper cleaning and maintenance of drains.

3. Arrange for timely collection and disposal of garbage.

4. Launch an awareness campaign to educate residents about preventive measures.

Your prompt action will not only help curb the spread of dengue but also ensure the safety and well-being of the residents of this area.

We hope for your immediate attention to this matter and look forward to a swift resolution.

Thank you for your understanding and cooperation.

Yours sincerely,

[Your Full Name]

[Your Contact Number]

[Your Email Address, if applicable]

 (Q.6) Write a Letter to the Bank Manager for opening a savings account.

Ans.

To,

The Bank Manager,

[Name of the Bank],

[Branch Address],

Date: [Insert Date]

Subject: Request for Opening a Savings Account

Respected Sir/Madam,

I, [Your Name], a resident of [Your Address], wish to open a savings account at your esteemed bank. I have chosen your branch due to its excellent customer service and convenient location.

I kindly request you to provide me with the necessary guidance regarding the procedure and documentation required for opening the account. I have already prepared the following documents:

1. Aadhar Card (or other identity proof)

2. PAN Card

3. Proof of Address

4. Passport-sized photographs

Please let me know if any additional information or document is required. I would appreciate your prompt assistance in this regard.

Thanking you in anticipation.

                                                    Yours sincerely,

                                                Your Name]

[Your Contact Number]